EP 70: Putting Systems in Place to Show Up as Our Best Selves with Traci Scherck


Putting Systems in Place to Show Up as Our Best Selves

Everyone is susceptible to burnout. Our highly-engaged top-performing talent, the individuals sitting in our leadership positions and even ourselves. Regardless of how we want to show up for work, things happen and the list of tasks begins to pile up. So, how can we learn to give ourselves and our staff the breathing room needed to ensure we are all showing up as our best selves? In this episode, I will be sharing how to put the appropriate systems in place so that you are taking care of yourself every day.

What You’ll Learn In Today’s Episode

  • How stress can impact more than just our moods. (2:25)
  • The importance of putting systems in place to ensure you’re taking care of yourself. (4:30)
  • How to support your staff to ensure they’re feeling confident and supported. (8:00)

Actionable Takeaway for HR Professionals

  • Put systems in place for your employees to ensure you’re providing amazing customer service but your staff is also self-sufficient. (15:30)

Actionable Takeaway for Executives

  • Put boundaries in place for yourself so you don’t become over-worked and upset. (15:10)

Ideas Worth Sharing

“When we become our worst selves is typically when we’re stressed out and we’re not taking care of ourselves.” - Traci Scherck Click To Tweet

Resources In Today’s Episode

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Click Here for Audio Transcript

Traci Scherck: Welcome to talent optimization my name is Tracy Sherck and i’m the chief talent officer here at elevated talent consulting are you ever asked the question, how do you do it all or how do you keep all the balls in the air.


Traci Scherck: I know that that is something that I get asked a lot, and you know, one of the key conversations that i’ve been hearing about a lot within the HR community and just in the small business community.


Traci Scherck: has been regarding burnout and how do we ensure that we take care of our managers that we take care of ourselves and that’s really what we want to talk about today, because the opposite of that is something that my friends over at real good venture call.


Traci Scherck: fossils right, and so, and we will have more conversations about fossils and i’m actually having Sarah Best on the show here in a couple weeks.


Traci Scherck: But there another fantastic podcast if you’re looking for one.


Traci Scherck: But what I really want to chat about what that is when we become our worst selves is typically when we’re stressed out alone we’re not taking care of ourselves and I don’t think any one of us come into work.


Traci Scherck: Every day, and say hey I want to be a fossils well today borrowing from from real good ventures.


Traci Scherck: Or, I want to be a jerk today right like we come in and say hey we’re going to do the best that we possibly can, and then guess what things start piling up.


Traci Scherck: Whether it is the 72 emails or the 42 phone calls or the requests that are coming in and it’s going, how do I juggle all of these things, and do it at my best here’s the deal.


Traci Scherck: If you are not working at your best because you’re trying to give so much to others it’s not going to show up in a healthy way right.


Traci Scherck: So I attended the optimal conference on predictive index a couple of weeks ago, and you know, one of the the the things that came out of that.


Traci Scherck: was a conversation in a keynote with James clear from it, who is the author of atomic habits.


Traci Scherck: And one of the things that James had talked about is you know, we do not rise to the level of our goals we fall to the level of our systems and you heard me talk about this last week on the podcast.


Traci Scherck: When I had a conversation with damon Clark about this and here’s the deal we create systems in our lives, all of the time.


Traci Scherck: And if if those systems are serving us rate, we can continue to go and do all the things and have people look at us and say how do you do it all right.


Traci Scherck: But when we don’t have great systems that allow us to really be our best selves those are still systems that are just not serving us, so let me give you an example.


Traci Scherck: Do you have a system in place where when the alarm goes off you actually hop out of bed every morning and go do whatever that thing is, you know that’s a habit right and what we know is that if we have that.


Traci Scherck: 1% change that we can make it can change everything else So for me, you know, one of those habits that we have every morning is you know, there is my alarm clock, which is my son ethan walks into my room around 5am.


Traci Scherck: it’s like mom, are you ready so half out of bed, and I take him to weightlifting in the morning, then I come home and I jump on the peloton.


Traci Scherck: That series of events is a system that is in place so that I can be my best self, I can tell you the days that I don’t jump on that peloton.


Traci Scherck: i’m off the entire rest of the day right so when we talk about how do we create the environment for ourselves to be our best self at home and at work.


Traci Scherck: Sometimes this is called self care right, and so we have a couple definitions of self care that I want to talk about so.


Traci Scherck: On the Oxford dictionary says that self care is the practice of taking action to preserve or improve one’s own health self care is the foundation of health care, but is outside of formal health and social care systems right.


Traci Scherck: that’s a mouthful for me SHRM has a definition that they described self care is the practice of taking an active role in protecting one’s own well being.


Traci Scherck: and happiness, particularly during periods of stress and any of the self care domains, so my question for you, my dear listener, is how are you creating that system so that you’re taking care of yourself every day.


Traci Scherck: And guess what there’s times, where you’re going to fail at this 100 times but there’s also times, where once you get into it it’s it’s easy to keep going.


Traci Scherck: James clear talks about you know the goal trackers and never missing twice right, so what I want you to think about is, what do you need to do to take care of yourself for me.


Traci Scherck: there’s a couple key things that I know that I need to do one of those is, I know I need to move my body every single day.


Traci Scherck: Another one is, I know that I need to have some sort of affirmations or meditation in my day.


Traci Scherck: And when I don’t have that or don’t do that my day feels completely off the other thing that I need to do is I need to make sure that I really connect with my family.


Traci Scherck: And that I have that downtime for me right So how do you do, that one is you need to make sure that you’re protecting that time that you have.


Traci Scherck: So we all have something fun called our phones, that is an incredible time suck.


Traci Scherck: You know, one of the things that I did, one of the systems, I put in place is I took all of social off my phone, I took the Games off my phone I know we’re all right.


Traci Scherck: But I also took Facebook off my phone and I took linkedin off my phone now if we go on vacation I want to post pictures of that output Facebook back on my phone.


Traci Scherck: And I notice how quickly I get addicted to it, and my little apple tells me your screen time went up this week by 30% i’m going all right time to take it off again right.


Traci Scherck: So how are we protecting our time so that we’re truly taking care of ourselves and that’s a question I really want you to ask yourself.


Traci Scherck: So, for those of you thinking about this going Okay, are we going in how do we take care of ourselves on work Tracy are we going and how do we take care of ourselves in life well guess what it is the same pot of soup.


Traci Scherck: And it is the same skill set that you’re just going to take into a different domain so with That being said, you know I hope you’re flying again, I hope that you’re out traveling and exploring our wonderful country and our world again.


Traci Scherck: And if not, how many of you remember the saying of you know, put your put your air mask for yourself first before you put it on for someone else.


Traci Scherck: Are we doing that, at work, right now, are we doing that at home and what does that look like right, so my biggest challenge to you and takeaway for today is little lesson is.


Traci Scherck: What are those key things that you’re doing to really take care of yourself, so that you can be your best self at work and at home.


Traci Scherck: Because when we don’t do that again.


Traci Scherck: We can show up like a fossil whole according to service which I love, but we don’t want to show up in that way.


Traci Scherck: And one of the conversations that i’ve been having with many of my clients over the last couple of weeks is.


Traci Scherck: How do we support our staff, especially our new staff coming in ensuring that they have the training that they need to truly be successful.


Traci Scherck: So we’ve really dug into this, you know into do they have the training that they need, what does winning look like to them.


Traci Scherck: And what it keeps coming back to is the managers keep telling me I don’t have the time for this I don’t have the time for this.


Traci Scherck: And what happens is we have this bit of a self fulfilling prophecy right where if a manager or a leader does not have time to truly train the individuals coming in.


Traci Scherck: And, providing that that system for them to be successful in that system could be a series of video trainings the system could be a period of check ins, the system could be a new hire buddy program that has put in place.


Traci Scherck: You know the system could be third party trainings you know, but that new hire needs to know what does winning look like for me.


Traci Scherck: And that manager also needs to know what does winning look like for them right, so the question that keeps coming up is I don’t have time or capacity to do this.


Traci Scherck: So my responses well is this then going to keep creating that same issue, or are you going to somehow figure out how to take a new path and to get out of this they kind of look at me like I don’t know how.


Traci Scherck: So I know i’m going to jump into analogies today it’s one of my favorite things ever.


Traci Scherck: But you know I so often hear folks say you know the lights at the end of the tunnel, the lights at the end of the tunnel, two years later i’m like how’s it going there’s a light at the end of the tunnel like have you gotten through the tunnel yet nope the tunnel just keeps expanding.


Traci Scherck: here’s the deal we always have a choice at some point in time, you have to flick the light on inside of the tunnel versus always looking to the end of it and saying what can I do right now for where i’m standing and what i’m standing in.


Traci Scherck: Because, all we have is our present moment I can’t change what happened in the past and I can’t always predict what happens in the future, what I can handle and what I do have control over is what is going on right now in front of me.


Traci Scherck: And if I don’t have my mind right to be able to 100% focus on what’s in front of me i’m not going to be productive in my work and the stuff that’s going to keep piling on right.


Traci Scherck: So if we’re going to stick with this tunnel analogy for a second at some point, you need to figure out where is the off ramp and maybe we need to take the scenic route and get on top of the mountain and look at the scenery versus staying in the tunnel.


Traci Scherck: Knowing that it is going to maybe take a little bit longer.


Traci Scherck: But maybe that’s what we need is a little bit of space to step back and say how do I take care of myself so i’m not running so fast with those individuals around me.


Traci Scherck: So with That being said, as we’re talking about self care today, and of course this ties right into mental health and this ties right into so many of those conversations we’ve been having throughout the pandemic.


Traci Scherck: turn that light on for where you’re at right now, you know, one of the things that we know at are at elevated talent, is that.


Traci Scherck: We can’t complain all the time about what’s not working, we have to create solutions for it and look at it and say hey, how do we create a roadmap, a system.


Traci Scherck: That will really allow us to look at this in a way that is reasonable to get these things done.


Traci Scherck: So I have three different systems that I use pretty much on a daily basis, and so, for those of you that are going, I just want to know what this is Tracy.


Traci Scherck: guess what these are what works for me they may or may not work for you, but I want you to think about what yours are, but what I know is it’s easier to pick up someone else’s stuff in play with it.


Traci Scherck: than it is to stare at a blinking cursor on your screen or the blank page so those those three things that I do for self care, one is peloton as we talked about at the beginning of our conversation.


Traci Scherck: The second one, that we do from a personal standpoint is.


Traci Scherck: I do morning affirmation every morning and this is something that I actually got from a keynote at Wisconsin SHRM Conference, and I will tell you I went back and looked and I cannot figure out who said this, I love to give credit where credit’s due.


Traci Scherck: So if you know whose website, this is on, I want to make sure that I linked back to him and I can’t figure out who he is so.


Traci Scherck: Here are the daily affirmations that I do every morning, and again I kind of borrowed this from a keynote at a Wisconsin SHRM conference and then adapted it for me.


Traci Scherck: But here’s my affirmations I have control over my thoughts feelings and traces i’m healthy vital active happy and successful human being.


Traci Scherck: I affirm today that all tissues and organs in my body are functioning perfectly, and that is the way that it is supposed to be.


Traci Scherck: I affirm today that the technology and systems that I use to support me are working for me to accomplish my goals.


Traci Scherck: I am more relaxed than ever, because I choose peaceful loving thoughts I am creating an atmosphere of ease and confidence, I have set specific goals and planned action steps for their accomplishment I feel better now.


Traci Scherck: Nature uses the food that I eat in the air that I breathe the water that I drink and the rest, I get to rebuild repair and revitalize me for the future.


Traci Scherck: radiant energy flows through me I affirm today that money is plentiful and an abundant supply money flows freely and constantly into my life as I render loving service to all mankind.


Traci Scherck: So that’s my daily affirmation with that I will say three things i’m grateful for because guess what there is something crazy about.


Traci Scherck: We get what we think about right So if I choose deliberately to be to think about things i’m grateful for i’m going to get more of those things, and you know what.


Traci Scherck: That allows me to be better at work, it allows me to be better at home, so what am I grateful for i’m grateful for every single one of you listening i’m grateful for every one of my clients that trust


Traci Scherck: elevated talent and what we do to help them elevate their business and probably first is i’m incredibly grateful for for my family and for.


Traci Scherck: The crazy things that happened within that in the last I get every day from my two boys So those are.


Traci Scherck: Two of the systems that I have in place right so let’s think about timing peloton takes me 20 minutes a day.


Traci Scherck: This little affirmation that we just did I think it’s about three minutes.


Traci Scherck: And then the third thing that we put in place is, we have a weekly team checking noting three wins for the week so often we get to the end of our week and we’re like what the heck do we do or didn’t get 72 things done.


Traci Scherck: If we can focus on what are those three wins for the week and then say hey what did I learn this week, and what is my plan for next week guess what i’m going to be able to move things forward and not get stuck in the shins.


Traci Scherck: That will completely kill my motivation.


Traci Scherck: So with that we of course have takeaways after every episode, so our takeaways for executives listening in is what boundaries, do you have in place to care for you so that you do not become the Bosshole and you know kind of that jerk in your business right.


Traci Scherck: Of course, the credit to real good venture there and then what systems are you know really in place for you and i’m talking to our HR leaders now right, so what systems do you have in place for you, with your employees.


Traci Scherck: To ensure that you can give amazing customer service but that your staff can also be somewhat self sufficient.


Traci Scherck: And what that’s going to do is that’s going to allow you to meet your business outcomes, while creating a high performing organization and ensuring you are still providing that amazing customer service internally.


Traci Scherck: So with that I hope that you can name three things you’re incredibly grateful for this week and have a system in place for how to take care of you, so you can best serve.


Traci Scherck: In this beautiful world that we’re in with that Thank you so much for joining us and we will see you next week here at talent optimization have a great week.